Advertisement
Delegation is one of the most important management skills. These logical rules and techniques will help you to delegate well. Good delegation saves you time, develops you people, grooms a successor, and motivates.
Delegating is nothing but “Internal Outsourcing”. The main purpose of delegating is “Time Management”…so that you can concentrate on big…main assignments, assignments which need your attention. But what can you delegate, is an important question.
Relation between Outsourcing and Delegation.
Outsourcing is the transfer or delegation to an external service provider the operation and day-to-day management of a business process.
In “traditional” outsourcing, employees of an enterprise cease to perform the same jobs to the enterprise.
Main purposes of Delegation and/or Outsourcing are:
Delegation V/S Empowerment
Delegation is an old idea used in the traditional management model. When delegation was implemented correctly, people had the authority that they needed to execute their responsibilities. In the new-generation adaptive organization, delegation is replaced by empowerment, and responsibility by ownership.
Now, continuing with delegation
It’s a quick checklist for proper delegation. Delegated tasks must be:
Time bound
What To Delegate
Don’t delegate what you can eliminate.
Delegate routine activities, even though you don’t want to:
Delegate things that aren’t part of your core competency.
Some things you can’t delegate: performance reviews, discipline, firing. Create a plan to delegate. Invest short term time in training to gain a long term increase in productivity. Delegate, don’t abdicate. Delegate the objective, not the procedure. Ask people to provide progress reports.
Delegate to the right person. Spread delegation around and give people new experiences as part of their training.
Be sure to delegate the authority along with the responsibility.
Delegation as a Process…Procedure involved in Delegation
“What if the other person messes up?
Delegation involves three elements:
responsibility
authority
THE PROCESS OF DELEGATION
Stage – I: Choose What to Delegate
Study what kind of job you intend to delegate. Coaching employees
If your activity log shows you do not spend the bulk of your time in these five areas, this should spur you to delegate.
Do delegate:
Answering routine questions
Don’t delegate:
Stage-II: Choose the Right Person to Delegate to
Armed with the answers, you can delegate duties to people who are receptive to accepting them.
Who should the employee work with on this assignment?
You have three options to track an employee’s work:
Designate a manager who’s in charge of overseeing the employee’s work. This is really double delegation: you’re assigning work to someone and assigning a supervisor to monitor that work.
Disadvantage: In a fast-growing business, you may not have the luxury of putting a manager in charge of monitoring an employee’s work. If your total score is 6-8, then you’re an excellent delegator.
Managers delegate work not to just relieve their workload, but to allow the employees they supervise to grow professionally. Effective delegation is a two-way discussion and understanding. Be clear about the delegated task, give employee(s) an opportunity to ask questions, monitor progress and offer assistance as needed. Use effective delegation to benefit both yourself and the person to whom you delegate. DOs and DON’T of Delegation…
Show how each delegation contributes to organizational goals
Develop together standards of performance; recognize superior performance
Discuss problems; answer questions; seek employees’ ideas about how to do the job
Don’t delegate in a haphazard fashion
Large parts of enzymes consist of proteins, the rest of are vitamins and vitamin-like substances. Enzymes’ most important tasks are to initiate, halt and accelerate various chemical reactions in the body. The solution to this dilemma lies in enzymes.An obvious miracle of creation, enzymes manage to initiate or accelerate chemical reactions even in the absence of high temperature, yet as catalysts, they do not enter into—or are themselves changed—by these reactions. If you compare the human body to a factory, with the many enzymes working within its cells as various means of production, no source of energy would be able to run with that factory. Moreover, every enzyme accelerates specific chemical reactions in the body. No enzyme does the tasks of another, nor makes a mistake in performing its own, because each enzyme is specially formulated for performing its own task.
For example, while a large number of enzymes can be effective in fluids with a neutral pH, those enzymes charged with digesting foodstuffs in the stomach can work effectively only under a highly acidic environment. 1 Enzymes’ Lock-and-Key CompatibilityThe molecular shapes of enzymes are completely in conformity with whatever substance they are designed to act upon. The way enzymes detect the substance they match, then head towards and combine with it is exceedingly deliberate behavior. Unless some agent is present to prevent them, various enzymes will constantly initiate and accelerate all of the various chemical reactions in the body. The cell determines the amount of substance produced, as if were doing a control of inventory. How the cell produces the imitation substance to occupy the enzyme and releases it at just the proper time is highly planned behavior. Because if these imitation substances always existed in the cell at all times, they would then also halt production by distracting enzymes when they’re most urgently required. Enzymes and enzyme systems are touchstones of the same genetic mechanism. Two thousand basic enzymes are essential if life is to survive. The chances of a single enzyme coming into being by chance are greater than 1020. In short, to enable any single enzyme to function, all the other requisite enzymes, cells, systems and structures have to be already in place, in full working order. So how did the first enzyme come into being? (Qur’an, 82:6-8)
